GEN 1.2  ENTRY, TRANSIT AND DEPARTURE OF AIRCRAFT

PENINSULAR MALAYSIA

1.2.1  CIVIL SCHEDULED FLIGHTS

1.2.1.1 Before a scheduled service is permitted to operate into Malaysia it must be appropriately covered by either an Air Services Agreement, a licence issued in accordance with Civil Aviation Regulations 2016 , or other aeronautical arrangement.
1.2.1.1.1 Airlines or operators must have a valid FAOC Malaysia as per AIC 06/2024 and CAGM 6005.
1.2.1.2 Traffic Landing
1.2.1.2.1 All airlines or operators to submit its landing application through AEROFILE system for scheduled flights for each IATA season one month or earlier before the start of the season or Non-Scheduled (Commercial / Charter) for approval by CAAM. This requirement is also applicable for introduction of new scheduled services or subsequent scheduled changes within the season.The airlines may refer to AIC 02/2018.
1.2.1.2.2 All airlines operating to all airports in Malaysia must contact National Slot Coordination Malaysia (NSCM), which has been appointed by Civil Aviation Authority of Malaysia to undertake slots coordination at all Malaysian airports, for slot time confirmation in IATA SCR format before submitting to CAAM for approval as stated in Paragraph 1.2.1.2.1

For initial slot application for scheduled services in IATA Northern Summer or Northern Winter seasons, the submission should be done as per IATA initial slot submission deadlines. Generally, it is in May for the Northern Winter and October for Northern Summer submissions.

NSCM contacts are:

Post:

Manager
National Slot Coordination Malaysia
Malaysia Aviation Marketing & Development
Level 3, Arrival Hall
Main Terminal Building
KL International Airport
64000 Sepang,
Selangor, Malaysia

Tel:  (+60) 3 87763027

Email: nscm@malaysiaairports.com.my

1.2.2  CIVIL NON-SCHEDULED FLIGHTS

1.2.2.1  Overflights And Non-Traffic Or Technical Landing
1.2.2.1.1 In respect of civil aircraft registered in any ICAO Contracting State and with which Malaysia has diplomatic relations, prior permission must be sought and obtained through diplomatic means from the Ministry of Foreign Affairs, Wisma Putra, Kuala Lumpur.

Mailing address:

Post:

The Secretary - General
(Consular Division)
Wisma Putra
No. 1, Jalan Wisma Putra
Presint 2,
62602 Putrajaya
Malaysia.

Tel:  (+60) 3 88874264 / 4753

Email: dipc@kln.gov.my

1.2.2.1.2 As for other application may follow 1.2.2.2.1. The name and complete mailing address of the operator should be included in the flight plan under item 18 (other information).
1.2.2.1.3  Notification by Flight Plan addressed to the Kuala Lumpur Air Traffic Control Centre (WMFCZQZX) for flights within the Kuala Lumpur FIR, if received at least 12 hours in advance of the aircraft's departure, will be accepted as advance notification.
1.2.2.2  Traffic Landing
1.2.2.2.1 All airlines or operators or appointed agents are to submit their landing application for non-scheduled flights in three (3) working days before date of operation/flight for approval by CAAM. Refer to AIC 04/2022.
1.2.2.2.2 All airlines operating to all airports in Malaysia must contact National Slot Coordination Malaysia (NSCM) for slot time confirmation in IATA SCR format before submitting to CAAM for approval as stated in Paragraph 1.2.2.2.1. NSCM contacts are reflected in item 1.2.1.2.2.
1.2.2.2.3 Prior permission must be sought and obtained either by NOSAS or AEROFILE system.
Post:

Chief Executive Officer
Civil Aviation Authority of Malaysia.
Level 1-4, Podium Block,
No. 27, Persiaran Perdana,
Precinct 4, Putrajaya,Malaysia
(Attn: Aviation Industry Unit)

Tel:  (+60) 3 88714000 EXT: 4201

Email:  aftn@caam.gov.my / aviation-industry@caam.gov.my

AFS:  WMKKYAYT / WMKKYAYX

1.2.2.2.4 Application should reach the Chief Executive Officer of Civil Aviation Authority of Malaysia through NOSAS system or AEROFILE system in three (3) working days prior to the aircraft's departure. Flight approval might not be processed in time if the application is less than three (3) working days. If insufficient information is given, the application may not be considered. All applications should contain the following information:

  1. Type and capacity of aircraft (passenger/cargo whichever is applicable).

  2. Nationality and registration marks of the aircraft.

  3. Aircraft maximum take-off weight

  4. Name of person-in-command and number of crew.

  5. Name, nationality and address of registered owner of aircraft.

  6. Name, nationality and address of aircraft operator.

  7. Purpose of Flight.

    1. For passenger flights - give names, nationality and number of passengers on board, and nature of flights, e.g. special event charter, casual tour etc.

    2. For cargo flights give nature of cargo, weight and dimensions (inbound/outbound or transit).

  8. Details of route, point of departure, point of landing in Malaysia and final destination.

  9. Proposed time-table. (ETA at point in Malaysia and ETD at point in Malaysia).

  10. Name and address of consign or/and consignee if applicable.

  11. Name and address of tour organisers/charterer, if applicable.

  12. Name, address and telephone number of operator's local agents, if applicable.

  13. In case of passenger/cargo charter flights give fares/rate charged for the flight.

  14. Name and address of ground handling agent at point of landing in Malaysia.

  15. Any other information that may be relevant to the proposed operation.

1.2.2.2.5 The Chief Executive Officer of Civil Aviation Authority of Malaysia may attach such conditions to a flight approval as he considers necessary.
1.2.2.3  International Flight Operating To Or From A Point Outside Malaysia.
1.2.2.3.1 The enforcement of International Health Regulations, 1969 and Prevention and Control of Infectious Diseases Act 1988, necessitates all flights operating from a point outside Malaysia or proceeding to a point outside Malaysia to enter or exit through a designated aerodrome.
1.2.2.3.2 The Aerodromes designated as entry and exit points in Peninsular Malaysia for such flights are:

  1. K.L. International Airport, Sepang, Selangor

  2. Penang International Airport, Bayan Lepas, Penang

  3. Sultan Ismail Petra Airport, Kota Bharu, Kelantan

  4. Sultan Ahmad Shah Airport, Pahang

  5. Sultan Abdul Aziz Shah Airport, Subang, Selangor

  6. Malacca Airport, Batu Berendam, Malacca

  7. Senai International Airport, Johor Bahru, Johor

  8. Pulau Tioman Airport, Pahang

  9. Langkawi International Airport, Kedah

  10. Sultan Azlan Shah Airport, Ipoh, Perak

1.2.2.3.3 The Aerodromes designated as entry and exit points in Sabah are:

  1. Kota Kinabalu International Airport

  2. Sandakan Airport

  3. Tawau Airport

  4. Labuan Airport

1.2.2.3.4 The Aerodromes designated as entry and exit points in Sarawak are:

  1. Kuching International Airport

  2. Sibu Airport

  3. Bintulu Airport

  4. Miri Airport

Application through NOSAS or AEROFILE must be submitted in three (3) working days before departure for any ad hoc operation into airports in Malaysia and to obtain a Landing and Take Off approval.

1.2.2.3.5 All foreign registered aircraft, non-scheduled flights, landing into our airports and overflying our airspace alike, shall request for flight approval. The flight approval number shall be furnished in item 18 of the flight plan. As for landing purposes, kindly confirm slot time referring to paragraph 1.2.2.2.2.
1.2.2.3.6 Non-scheduled flights intending to land at the above mentioned designated entry/exit points in para 1.2.2.3 shall submit flight plans at least 12 hours prior to departure with subject to the flight approval from CAAM to appropriate ATS Unit and Kuala Lumpur Air Traffic Control Centre.
1.2.2.3.7 International scheduled passenger and cargo flights to Kuala Lumpur shall operate to/from K.L. International Airport, Sepang unless approved otherwise by the Chief Executive Officer of Civil Aviation Authority of Malaysia
1.2.2.3.8 Intended user must obtain prior permission from Ministry of Defence Malaysia (MINDEF) for landing at any aerodrome listed in AIP as under the control of MINDEF. Landing in airstrips not listed in AIP is prohibited unless expressly authorised by the Chief Executive Officer of Civil Aviation Authority of Malaysia.
1.2.2.4  Procedures For Landing And Overflight Of Foreign Military/State Aircraft In Malaysia.
1.2.2.4.1 All foreign military or state aircraft, intending to land at Malaysian Airports or overflying Malaysian airspace have to obtain approval through Diplomatic channels from the Ministry of Foreign Affairs, Wisma Putra, Kuala Lumpur giving full details as listed in sub-para 1.2.2.2.4 where appropriate.

1.2.3  PRODUCTION OF DOCUMENTS FOR INSPECTION

1.2.3.1 The pilot-in-command of an aircraft shall produce to any authorised person as and when requested by that person to do so, within reasonable time before the commencement or after the termination of a flight, any of the following documents:

  1. Certificate of Airworthiness.

  2. Certificate of Registration.

  3. The licences of its operating crew and student pilot's licence of any person required under the Civil Aviation Regulations 2016 to be the holder of such a licence.

  4. Journey Log Book or documents in lieu thereof in accordance with the Civil Aviation Regulations 2016.

  5. The Telecommunication Log Book in all cases in which is required under the Civil Aviation Regulations 2016 to be carried in the aircraft.

  6. Radio Station Licence.

  7. Copy of Load Sheet (Peninsular Malaysia registered aircraft only).

  8. Passenger manifest showing name and places of embarkation and destination.

  9. Cargo manifest.

  10. Copy of Certificate of Maintenance (Peninsular Malaysia registered aircraft only)

  11. General Declaration of Health.

SABAH / SARAWAK (EAST MALAYSIA)

1.2.4  CIVIL SCHEDULED FLIGHTS

1.2.4.1 No foreign airlines shall operate international scheduled services into and in transit across the Territory of Sabah/Sarawak without prior permission from the Chief Executive Officer of Civil Aviation Authority of Malaysia.

1.2.5  CIVIL NON-SCHEDULED FLIGHTS

1.2.5.1  Overflights And Non-Traffic Or Technical Landing
1.2.5.1.1 In respect of civil aircraft registered in any ICAO Contracting State and with which Malaysia has diplomatic relations, prior permission must be sought and obtained through diplomatic means from the Ministry of Foreign Affairs, Wisma Putra, Kuala Lumpur as per 1.2.2.1.1.
1.2.5.1.2 As for other application may follow 1.2.2.2.1. The name and complete mailing address of the operator should be included in the flight plan under item 18 (other information).
1.2.5.1.3 Notification by Flight Plan addressed to the Kuala Lumpur Air Traffic Control Centre (WMFCZQZX) for flights within the Kuala Lumpur FIR, if received at least 12 hours in advance of the aircraft's departure, will be accepted as advance notification.
1.2.5.2  Traffic Landing

Prior permission must be sought and obtained either by NOSAS system or AEROFILE system:

Post:

Chief Executive Officer.
Civil Aviation Authority of Malaysia.
Level 1-4, Podium Block,
No. 27, Persiaran Perdana,
Precinct 4,Malaysia
(Attn: Aviation Industry Unit)

Tel:  +603 8871 4000 EXT: 4201

Email:  aftn@caam.gov.my / aviation-industry@caam.gov.my

AFS:  WMKKYAYX

1.2.5.2.1 Application should reach the Chief Executive Officer of Civil Aviation Authority of Malaysia through NOSAS system or AEROFILE system in three (3) working days prior to the aircraft's departure. Flight approval might not be processed in time if the application is less than three (3) working days. If insufficient information is given, the application may not be considered. All applications should contain the following information:

  1. Type of Aircraft.

  2. Nationality and registration marks of the aircraft.

  3. Aircraft maximum take-off weight.

  4. Name of person-in-command and number of crew.

  5. Name and address of registered owner of aircraft.

  6. Name and address of operator.

  7. Purpose of the journey.

  8. Details of route, point of landing in Malaysia and final destination.

  9. Proposed time-table.

  10. For passenger flights - give names, nationality and number of passengers on board and nature of flight, special event charter, casual tours etc

  11. For cargo flights give nature of cargo, weight and dimensions.

  12. Name and address of consign or/and consignee if applicable.

  13. Name and address of tour organisers/charterer, if applicable.

  14. Name, address and telephone number of operator's local agents, if applicable.

  15. In case of passenger/cargo charter flights give rate charged for the flight.

  16. Any other information that may be relevant to the proposed operation.

1.2.5.2.2 The Chief Executive Officer of Civil Aviation Authority of Malaysia may attach such conditions to a permit as he considers necessary.
1.2.5.2.3  All civil non-scheduled flight shall indicate the Malaysian permit number under FPL item 18. Failure to indicate may cause ATC to delay or deny the flight.
1.2.5.3  Procedures For Landing And Overflight Of Foreign Military or State Aircraft in/out Malaysia
1.2.5.3.1 All foreign military or state aircraft, intending to land at Malaysian Airports or overflying Malaysian airspace are to obtain approval through Diplomatic channels from the Ministry of Foreign Affairs, Wisma Putra, Kuala Lumpur giving full details as listed in sub-para 1.2.5.2.1 above.

1.2.6  PRODUCTION OF DOCUMENTS FOR INSPECTION

1.2.6.1 The pilot-in-command of an aircraft shall produce to any authorised person as and when requested by that person to do so, within reasonable time before the commencement or after the termination of a flight, any of the following documents:

  1. Certificate of Airworthiness.

  2. Certificate of Registration.

  3. The licences of its operating crew and the student pilot's licence of any person required under the Civil Aviation Regulation 2016.

  4. The Technical Log Book as required under the Civil Aviation Regulation 2016.

  5. The Telecommunication Log Book in all cases in which is required under the Civil Aviation Regulation 2016.

  6. Radio Station Licence.

  7. Copy of Load Sheet (Malaysian registered aircraft only).

  8. Passenger manifest showing name and places of embarkation and destination.

  9. Cargo manifest.

  10. Copy of Certificate of Maintenance (Malaysian registered aircraft only).

  11. General Declaration of Health

Note: An authorised person means a Police Officer or a person acting with the authority of the Minister of Transport.